When you have important business to conduct, you need the confidence that your meetings will run flawlessly.
Cisco MeetingPlace Premium Services has a proven track record of delivering meetings of the highest quality for clients worldwide.
Our Event Managers offer immediate resolution for issues that may arise during the course of a meeting: audio disturbances, PC and network related issues, login problems, and presentation difficulties.
We'll help you choose the meeting format that works best for your specific event:
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We believe that prior to your meeting you efforts should be focused on your presentation...not coordinating a meeting.
Consultation
Our knowledgeable staff will work with you to choose the best format and flow for your specific event.
Format - Open Forum or Lecture Style
Presentation - Pre-loaded presentation, share from your desktop or application, polling and web pushes.
Q and A Session - Formal, open forum, at the end, throughout the meeting.
Security Features - Meeting passwords, locked meetings, private rooms, registration requirements.
Meeting Outline - Agendas, timing, flow, and goals of the meeting. |
Scheduling and Notification
- Our online Request form and automated scheduling process ensures your meeting will be scheduled quickly and correctly.
- Within 24 hours, you will receive detailed notifications that can be forwarded to presenters and participants
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Registration Links
We can provide you with a registration link that can be forwarded to your invitees. Pre-meeting registration allows you to:
- Collect information about your attendees (name, company, email address, etc.)
- Send the meeting details to only the registered invitees (added security)
- Plan for how many participants will be attending
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Training Sessions
Interested in a dry-run before your meeting? Our Event Manager will work with you and the other speakers to cover the following areas prior to the actual event:
- Presenting and sharing
- Meeting outline and flow
- Q and A options
- Technical details and precautions
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Other Helpful Services
- Operator script development
- Uploading of presentations
- Provide helpful tips, links, and reference information
to ensure your meeting is a success.
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With Cisco MeetingPlace Premium Services, you’ll receive a complete solution including a range of services and meeting capabilities for your high-profile or high-touch meetings.
We will manage your meeting prior, during and post event to allow you to focus on your content and audience. |
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Our Event Managers will assist in the following areas to allow your energy and focus to be spent on the presentation at hand.
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Pre-Meeting Consultation
Your Event Manager will be on the call 15 minutes prior to the start time to:
- Ensure that all speakers are logged in properly and know how to share their presentation.
- Convey and communicate the flow of the meeting to the host and speakers.
- Confirm the meeting details
- Take the worry and stress from the presenters so they can concentrate on what is most important - their material.
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Meeting Introduction
- Bring the meeting to order
- Start the recording
- Welcome and provide instructions to listeners
- Introduce the meeting Host
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Assist with presentation
- Advancing the slide deck
- Sharing the presentation
- Create smooth transistions between multiple presenters |
Manage Audio/ Web Quality
- Audio disturbances
- PC and network related issues
- Login problems
- Presentation difficulties
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Manage Q & A Session
- Bring callers to the floor one at a time
- Open the floor to promote more interaction
- Monitoring the meeting chat and verbalizing the chat questions to the audience and speakers.
- Provide formal and informal environments depending on the host's preference. |
Break-out sessions
- Allows for the audience to split up into smaller groups for interactive discussion sessions.
- In addition to your Event Manager, we can provide a Web Support Specialist to remain in a break-out session to help attendees with web-related issues.
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Our support doesn't end when your meeting does. We provide our customers with valuable information and resources after the meeting as well to ensure its success.
Post Meeting Wrap-up
Upon the conclusion of your meeting, you and the other speakers can be placed into a private environment to discus the event in more detail.
Your Event Manager can help assess the details and offer suggestions to help you or your team with future events. |
Audio/Video Replay
- For two weeks following the meeting, both the audio and video replay is available for you and your participants.
- Great for those who like to review or were unable to attend the actual event.
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Meeting Notes Services
We can provide you with the following collateral to help you evaluate, promote, and share the meeting to your audience or management.
Participant List
We will compose a list of all the meeting's participants and send it to the desired parties via email.
Portable Presentation Capture (PPC)
We now offer the new and improved PPC Service, that synchronizes the Voice & Web Conference portions of a meeting into a simple portable file. This synchronization includes any content that is shared through the desktop (i.e., Word, Excel, Website etc..) with the audio portion of the presentation. Furthermore, we offer an expanded list of portable formats for the purpose of archiving or distribution such as Flash, AVI, WMV, QuickTime, RealMedia, iPod-Cast/ MP4 and MP3 (audio only).
Audio CD
We can send you an audio CD of the meeting's recording.
Transcription
A transcription of the meeting can also be provided if desired. |
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